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Digital publishing

Legal and Administrative Matters

Members and affiliates of the University of Music and Theatre Munich can generally publish texts, images, audio and video files online via the university’s Digital Collection. The Digital Collection serves to ensure the permanent publication, discoverability and long-term archiving of digital or digitised publications produced by the university, its teaching staff, students and staff.

The digital documents in the Digital Collection are bibliographically described using structured metadata and made discoverable internationally via library catalogues and search engines. Citation capability is guaranteed by a permanent, stable web address (persistent identifier urn:nbn).

Legal requirements

The same legal provisions apply as for printed publications. Third-party content may only be used with the consent of the authors or publishers, or within the context of a quotation. Information on copyright and the right to secondary publication can be found here. We recommend that you check with your publisher to find out what they permit regarding the self-archiving of your academic publications.

If your publication has already been published for a fee, you may, under certain conditions, publish it again and thus make it freely accessible online, for example in the HMTM Digital Collection, the HMTM’s institutional repository. Our recommendation is as follows: in the case of articles published in academic journals, German copyright law, pursuant to Section 38(4) of the German Copyright Act (UrhG), permits academic articles to be made freely accessible via the internet one year after their initial publication. The Open Policy Finder (formerly Sherpa Romeo) is the key tool for checking publisher-specific conditions regarding the right to secondary publication (Green Open Access).

A prerequisite for the publication of digital texts, examination papers, dissertations and marks on the internet is the submission of this hand-signed publication agreement for electronic publication in the Digital Collection (PDF in German). You can send us the form by post, in person, or as a scanned copy by email (bibliothek@hmtm.de).

To ensure long-term availability, we recommend submitting PDF/A-compliant PDF files for text documents. Technical guidance on creating PDF/A-compliant PDF files can be found, for example, here:

Licensing

To facilitate the reuse of your open-access publications, it is helpful to apply a CC licence to them. You can choose from six licences or opt not to apply a licence at all:

If you do not grant a free licence, copyright applies (Copyright Protection 1.0, in German).

The relevant icons, which you can include in the legal notice of your publication, are available here: https://creativecommons.org/about/downloads/

For academic texts, books and dissertations, we recommend publishing under CC BY. Further information on the benefits of the CC BY licence for academic publications can be found on the DEAL Consortium website. A detailed legal overview is provided in the practical guide to the use of Creative Commons licences (PDF in German).

Layout

A document template for the cover page design is available for online publications by university staff. Please contact the Library (bibliothek@hmtm.de) or the Communications Department (presse@hmtm.de) for further details.

Digital dissertations

In accordance with the doctoral regulations of the University of Music and Theatre Munich for the academic degree of Dr. phil., dissertations may also be published in electronic form. Please therefore send us the following: